VENDOR INVOICE FROM PURCHASE ORDER

This articles describes how to invoice a purchase order from the Account Payables module in Dynamics AX 2012.
The 3 main steps of the purchase flow are the purchase order, the product receipt and the invoice. You can have more steps, depends of the flow of your company.

Purchase order

Access: AP > Common > Purchases Order > All purchases order
  • Click on New purchase order
  • Select a vendor
  • Transfer vendor information : select “Yes”
  • Check the information, complete if necessary and click on “OK”

  • In the Line view,
  • Select an item and enter a quantity and price,
  • Enter other information you need n the “Line details” tab.


  • In the Header view,
  • You can check and modify information about the PO: term of payment, methods of paymentS

  • To validate the PO, click on Confirm

  • The PO is created and confirmed

2.Product receipt

Access: AP > Common > Purchases Order > All purchases order
  • Select the PO
  • Go to the tab “Receive”, and click on Product receipt
  • In the field “Product receipt”, enter the number of the product receipt (this field is mandatory).

  • In the tab Lines, you can modify the quantity if needed.
  • Click on “OK”

  • The status of the PO is now confirmed and received

 3. Invoice

Access: AP > Common > Purchases Order > All purchases order
  • Select the PO
  • Go to the tab “Invoice” and click on the button “Invoice”
  • The invoice is automatically filled with the PO and the product receipt information


  • Go to the tab “Review” and click on “Matching details” to see all the details from the PO and the delivery note.


  • Example: if the invoice price is different to the PO price, an exclamation markl appears.

  • Enter the number of the invoice and post the invoice
  • The PO is now with the status Invoiced
  • If you go to the vendor (AP > Common > Vendors > All vendor) and click on the button “Invoices”, you can see all the list of invoices from the vendor